Administrative Assistant II (for Staff)-Recruited

Cambridge, MA

Local Only


Up to $24.1/hr

Our Clients, an Ivy League College in Cambridge, MA is looking to hire an Administrative Assistant to join their team on a hybrid schedule in Cambridge, MA.

***This will be a 3-month contract***



  • Check email and voicemail daily and assists with any and all alumni inquiries
  • Processes invoices through Buy-2-Pay and reviews/processes Purchase Card and Corporate Card purchases
  • Helps with onboarding suppliers and liaises with vendors
  • Places W.B. Mason orders
  • Uploads alumni data updates into Advance
  • Generates alumni mailing lists for internal and external uses
  • Makes name tags, table tents, place cards, and puts together folders/programs/materials for events
  • Sets up Zoom calls scheduling for Virtual Coffee Program
  • Organizes swag closet and keep up to date on what needs to be ordered


Required Skills & Experience

  • BA/BS preferred
  • Strong attention to detail
  • Strong communication skills
  • Knowledge of Microsoft Office Suite, Qlikview, Qualtics. (Experience with Harvard Advance system preferred)
  • Event experience required



You will receive the following benefits:

  • Medical Insurance - Four medical plans to choose from for you and your family
  • Dental & Orthodontia Benefits
  • Vision Benefits
  • Health Savings Account (HSA)
  • Health and Dependent Care Flexible Spending Accounts
  • Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
  • Hospital Indemnity Insurance
  • 401(k) including match with pre and post-tax options
  • Paid Sick Time Leave
  • Legal and Identity Protection Plans
  • Pre-tax Commuter Benefit
  • 529 College Saver Plan

Motion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.

Posted by: VMS Sourcing