Administrative Assistant II (for Staff)-Recruited

Our Clients, an Ivy League College in Cambridge, MA is looking to hire an Administrative Assistant to join their team on a hybrid schedule in Cambridge, MA.

***This will be a 3-month contract***

 

Responsibilities

• Check email and voicemail daily and assists with any and all alumni inquiries
• Processes invoices through Buy-2-Pay and reviews/processes Purchase Card and Corporate Card purchases
• Helps with onboarding suppliers and liaises with vendors
• Places W.B. Mason orders
• Uploads alumni data updates into Advance
• Generates alumni mailing lists for internal and external uses
• Makes name tags, table tents, place cards, and puts together folders/programs/materials for events
• Sets up Zoom calls scheduling for Virtual Coffee Program
• Organizes swag closet and keep up to date on what needs to be ordered

 

Required Skills & Experience

• BA/BS preferred
• Strong attention to detail
• Strong communication skills
• Knowledge of Microsoft Office Suite, Qlikview, Qualtics. (Experience with Harvard Advance system preferred)
• Event experience required

 

#LI-SM3

You will receive the following benefits:

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k) including match with pre and post-tax options
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.