Legal Administrative Assistant

Legal Administrative Assistant

This position will be a hybrid model and the candidate will need to come on site their D.C. office.

What You Will Be Doing:

• Offer comprehensive secretarial and administrative support within a team of 2 or 3 Legal Administrative Assistants (LAAs).
• Manage and uphold efficient office procedures while adhering to Firm policies; cultivate collaborative relationships and foster teamwork.
• Collaborate effectively with fellow LAAs within the designated team; provide backup assistance to other LAAs when necessary and volunteer for additional tasks when feasible; thrive in a shared workspace accessible to lawyers and other LAAs.
• Provide mentorship, share expertise, and address Firm policies and procedures for assigned LAA colleagues; offer guidance as needed and lead by example.
• Arrange client meetings, reserve conference facilities, coordinate audiovisual equipment, and manage catering needs through CovReservations; register Firm guests with Security/Client Services.
• Facilitate all aspects of lawyers’ travel arrangements (both domestic and international), prepare travel schedules, process reimbursements promptly, maintain Outlook calendars, and monitor important deadlines for lawyers as required.
• Coordinate communication and organize essential information with team members.
• Monitor lawyers’ incoming emails as instructed, answer phones, and direct callers; accordingly, greet and assist visitors as needed.

Required Skills & Experience:

• A High School diploma is a prerequisite.
• College education is highly recommended.
• Previous experience in secretarial or administrative roles is indispensable.
• Superior written and oral communication abilities are necessary.
• Outstanding interpersonal and organizational skills are required.
• Keen attention to detail and adeptness at multitasking in a fast-paced setting are crucial.
• Capacity to prioritize tasks and orchestrate workflow is essential.
• Ability to uphold confidentiality is imperative.
• Proficiency in managing workflow and assigning tasks as needed is vital.

Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.
This position doesn’t provide sponsorship.