Motion Recruitment Partners LLC and its group companies (“Seven Step RPO,” “Jobspring Partners,” “Workbridge Associates,” “MRP Recruiting Inc.,” and “BlueGlue,” “Motion Recruitment Partners LTD,” collectively, “Motion Recruitment Partners,” or “MRP,” “we,” “us,” and “our”) are committed to safeguarding your privacy. We provide you with this Privacy Statement because we want you to know how we may collect, use, share, and keep information about you, and the choices that are available to you. If you have any questions about this Privacy Statement, please contact us using the contact details provided below.
This Privacy Statement applies whenever we collect personal information from or about you, whether through our website(s) or in the course of providing other services to you. Some of our website(s) and services may have their own Privacy Statements and, where that is the case, those Privacy Statements will apply instead of this one.
Motion Recruitment Partners collects and maintains personal information from the following categories of individuals:
These categories may not be exclusive. For example, an individual may both be a Visitor and a Worker for the purposes of this Privacy Statement.
The types of information we collect include the following:
In connection with some of the services we provide, you may be asked for types of information that is viewed by some countries as “sensitive.” Unless permitted or required by applicable law, MRP will not collect and use any sensitive personal information about you (including, for example, racial or ethnic origin; political opinions; religious or similar beliefs; trade union membership; physical or mental health or condition or sexual life; or about the commission of, or proceedings for, any offense committed or alleged to have been committed by that person, the disposal of such proceedings, or the sentence of any court in such proceedings) without your express consent.
The information MRP collects will be used only as described in this Privacy Statement and/or in the way we specify at the time of collection. For the most part, we collect personal information to operate effectively and to comply with applicable laws and government regulations (e.g., employment, tax, insurance). We also use your personal information for the purposes of providing you with access to our website(s) and services. We will not subsequently change the way your personal information is used without informing you.
More specifically, some of the ways we may use your personal information include (but are not limited to):
We may also use the personal information we receive for the purposes of creating anonymized and aggregated statistics that do not reveal the identity of any person.
MRP websites use “cookies” and similar technologies to help personalize your online experience and for our analytics purposes. This can be done directly by MRP or by a service provider on our behalf.
A cookie is a small data file placed on the hard drive of your computer when you visit certain websites. A cookie file can contain information such as a user ID that the site uses to understand the pages you have visited and to recognize a user across pages and sites.
A web beacon is a graphic embedded in a webpage or email that effectively transmits a signal when the relevant webpage or email is viewed. This process can disclose a computer’s IP address and information about the time and date the webpage or email is viewed. This can also enable us to recognize you across sites.
Some parts of MRP’s websites use cookies and web beacons to track user traffic patterns on the MRP sites. MRP does this to determine the usefulness of our website information to our users and to see how effective our navigational structure is in helping users reach that information. We may also use this information to gain a better understanding of your interests so that we may develop new products and services, to determine your eligibility for other products and services, and to provide you with customized advertising or customized content on our sites or on third-party websites.
If you prefer not to receive cookies or web beacons while browsing our website, you can set your browser to warn you before accepting cookies or web beacons and refuse them when your browser alerts you to their presence.
You can also refuse all cookies and web beacons by turning them off in your browser, although you may not be able to take full advantage of MRP websites if you do so. You do not need to have cookies turned on to use/navigate through many parts of MRP websites, except that access to certain MRP webpages requires a login and password.
You can find information on popular browsers and how to adjust your cookie preferences at the following websites:
Microsoft Internet Explorer: http://www.microsoft.com/info/cookies.htm
Mozilla Firefox: http://www.mozilla.org/projects/security/pki/psm/help_21/using_priv_help.html
Google Chrome: https://support.google.com/accounts/answer/61416
Apple Safari: Blocks cookies by default and accepts cookies only from your current domain. To change, click Safari, Preferences, Security, and choose your preference.
For more information on the types of cookies used on the MRP websites, please see our cookie statement, which is available on each of our websites.
Also, if you want to opt out of targeted advertising that may be affected or influenced by cookies placed via MRP websites, please visit: http://www.aboutads.info/.
MRP may disclose your personal information to any member of the MRP companies for use in accordance with this Privacy Statement. This includes our subsidiaries, affiliates, and ultimate holding company.
This sharing of personal information with MRP affiliates may include combining the personal information gathered by certain MRP websites with information independently gathered on other MRP websites into one or more database(s) useable by MRP, including all of its affiliates. Again, this combined information will only ever be used for the purposes disclosed within this Privacy Statement.
Companies in MRP may use the information internationally in connection with processing requests by potential customers or potential employers of contract workers or temporary employees. MRP may disclose personal information about you to potential employers (direct placements) or potential customers if you are a contract worker we are seeking to assign to a customer.
We may respond to subpoenas, court orders, or legal process by disclosing your personal information and other related information, if we believe it necessary to do so to meet our legal obligations. We also may disclose your personal information to third parties when we determine it to be reasonable to establish or exercise our legal rights, or defend against legal claims.
We use third-party service providers to assist us in providing our website(s) and services, including to support us in areas such as recruiting and reviewing responses to job advertisements, managing resume/CV data, IT platform management or support services, infrastructure and application services, marketing, data analytics, drug and background screening, payroll processing services, and healthcare benefits. In providing these services on behalf of MRP, it may be necessary for us to provide these third parties access to personal information or to process personal information on our behalf.
We only provide these third parties with the minimum amount of personal information necessary to provide the services on our behalf, and under strict contractual terms that require them to maintain the security and confidentiality of any personal information to which they have access.
Circumstances may arise where, whether for strategic or other business reasons, MRP decides to sell, buy, merge, or otherwise reorganize businesses. Such a transaction may involve, in accordance with applicable law, the disclosure of personal information to prospective or actual purchasers, or the receipt of it from sellers. It is MRP’s practice to seek appropriate protection for information in these types of transactions.
We may collect and possibly share personal information and any other additional information available to us in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of MRP’s terms of use, or as otherwise required by law.
MRP operates globally, with customers and recruits around the world. As a global company, we may transfer personal information to MRP entities and third parties located in countries outside your country of residence. These countries may not necessarily have data protection laws as comprehensive as those in your country or residence; although our collection, storage, and use of your personal information will at all times continue to be governed by this Privacy Statement.
We comply with the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland.
In processing personal information, we comply with the following Safe Harbor Principles, as more specifically described in this Privacy Statement: Notice, Choice, Onward Transfer (to third parties), Security, Data Integrity, Access, and Enforcement (including verification). More information about the U.S. Department of Commerce Safe Harbor Program can be found at http://www.export.gov/safeharbor/.
We have committed to refer unresolved privacy complaints under the U.S.-EU Safe Harbor Principles and the U.S.-Swiss Safe Harbor Principles to an independent dispute resolution mechanism, the BBB EU Safe Harbor, operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed by MRP, please visit the BBB EU Safe Harbor website at www.bbb.org/us/safe-harbor-complaints for more information and to file a complaint.
You have the right to request access to your personal information. Please note that access may be subject to a fee specified by applicable law.
To provide you with access to your personal information, we may require that you provide adequate proof of your identity.
In addition, you may also ask us to correct, update, delete, or block any personal information that we process about you, in particular where the personal information is incomplete or inaccurate. We take reasonable measures to ensure that your personal information is kept accurate, complete, and current, and for this reason ask that you inform MRP in the event of any changes to your personal information.
Where it is in accordance with your marketing preferences, we may periodically send you updates via email about promotional opportunities or services we think may interest you, such as jobs in our database that match your selection criteria. Each notification will provide instructions on how to opt out of receiving similar emails. At the point where we request personal information about you, our websites also give you the opportunity to decide which communications you receive.
In addition to the foregoing Privacy Policy, European Union individuals have certain rights over their personal data, and data controllers are responsible for fulfilling these rights as follows:
Motion Recruitment Partners LLC and its group companies (“Seven Step RPO,” “Jobspring Partners,” “Workbridge Associates,” “MRP Recruiting Inc.,” and “BlueGlue,” “Motion Recruitment Partners LTD,” collectively, “Motion Recruitment Partners,” or “MRP,” “we,” “us,” and “our”) is committed to protecting and respecting the personal data that we hold. This GDPR privacy statement describes why and how we collect and use personal data and provides information about individuals’ rights. It applies to personal data provided to us, by individuals themselves or by others. We may use personal data provided to us for the purposes described in this privacy statement or as made clear before collecting personal data.
Personal data is any information relating to an identified or identifiable living person. When collecting and using personal data, our policy is to be transparent about why and how we process personal data.
We process personal data for numerous purposes, and the means of collection, lawful basis of processing, use, disclosure, and retention periods for each purpose are set out in the relevant sections below.
The personal data that is provided to us is provided either directly from the individual concerned, from a third party acting on behalf of an individual, or from publicly available sources.
1. Security
We take the security of all the data we hold seriously. Staff involved in data processing are trained on data protection, confidentiality, and security.
We have a framework of policies and procedures that ensure we regularly review the appropriateness of the measures we have in place to keep the data we hold secure.
All information you provide to us is stored securely. Where we have given you (or where you have chosen) a password that enables you to access certain parts of our site or systems, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted via the internet; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorized access.
2. Data that we hold
We provide services primarily to businesses, other organizations, and — in limited circumstances — individuals. The exact data held will depend on the services to be provided.
Where we engage with clients for professional services, we may collect and process personal data to satisfy a contractual obligation or regulatory requirements. We request that clients only provide the personal data that is required for us to fulfill our contractual obligation or regulatory requirements.
Where data is collected for professional services, it is used for several purposes, as follows:
The data that is processed is dependent on the service that is being provided and the recipient of this service.
We retain the personal data processed by us in a live environment for as long as is considered necessary for the purpose(s) for which it was collected (including as required by applicable law or regulation). We may keep data for longer to establish, exercise, or defend our legal rights and the legal rights of our clients. In addition, personal data may be securely archived with restricted access and other appropriate safeguards where there is a legitimate need (i.e., regulatory) to continue to retain such information.
When people visit our website, personal data is collected through automated tracking as well as interacting with various forms on the website or apps (collectively referred to as the websites).
Personal data may be collected when individuals fill in forms on our websites or by corresponding with us by phone, email or otherwise. This includes information provided when individuals subscribe to our services, make an inquiry, comment on publications, apply to work for an MRP business, and report a problem with our websites.
When individuals visit our websites, certain personal data may be automatically collected. We also work closely with third parties (including, for example, business partners; subcontractors in technical, payment, and delivery services; advertising networks; analytics providers; search information providers; and credit reference agencies).
Often, individuals who visit our website additionally fall into another category as listed by this privacy statement. For instance, users of our websites may be current clients, business contacts, or become clients in the future. Where this is the case, data held and processed for individuals who use our website may also become data that is held and processed for another purpose.
There are several reasons why we will process the personal data that an individual may provide to us when visiting our websites. As examples, these include:
The data that we hold depends on what data was entered and for what purpose.
Where data was entered to engage with functionality of our website, that personal data may include their name, address, email address, and phone number.
Where data is collected automatically, the data that we may collect includes technical information, including the internet protocol (IP) address used to connect an individual’s computer to the internet, login information, browser type and version, time zone setting, browser plug-in types and versions, operating system, and platform.
Other data about an individual’s visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page, and any phone number or email address used to contact us.
Our website uses cookies to distinguish individuals from one another. This helps us to provide a better experience when individuals browse our website and allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them, see our Global Privacy & Cookie policy.
We retain the personal data processed by us in a live environment for as long as is considered necessary for the purpose(s) for which it was collected (including as required by applicable law or regulation, typically six years).
In addition, personal data may be securely archived with restricted access and other appropriate safeguards where there is a need to continue to retain it.
We collect personal data for our people as part of the administration, management, and promotion of our business activities.
Our staff handbook, personnel policies, and procedures explain further how personal data is held for our staff.
Where an individual is applying to work for MRP, personal data is collected through the application process, which includes but is not limited to a website application process. Details can be found in the section describing people who use our website. Data collected via the website will be used for the purposes detailed below:
Personal data collected for applicants is held for as long as necessary to fulfill the purpose for which it was collected, or for a maximum of two years where those purposes no longer become necessary.
We collect and process personal data about our suppliers, subcontractors, other service providers, and individuals associated with them. The data is held to manage our relationship, to contract and receive services from them, and to provide professional services to our clients.
Personal data that may be held includes, but is not limited to, name, email address, physical address, and job title.
We retain the personal data processed by us for as long as is considered necessary for the purpose for which it was collected (including as required by applicable law or regulation). Data may be held for longer periods where required by law or regulation and to establish, exercise, or defend our legal rights.
We will only share personal data with others when we are legally permitted to do so. When we share data with others, we put contractual arrangements and security mechanisms in place to protect the data and to comply with our data protection, confidentiality, and security standards.
Personal data held by us may be transferred to:
Third-party organizations that provide operational support, employee benefits and services, applications/functionality, data processing, or IT services to us.
We use third parties to support us in providing our services and to help provide, run, and manage our business and our internal IT systems. For example, providers of information technology, cloud-based software as a service provider, identity management, website hosting and management, data analysis, data backup, security, and storage services. The servers powering and facilitating that cloud infrastructure are in secure data centers around the world, and personal data may be stored in any one of them.
Third-party organizations that otherwise assist us in providing goods, services, or information
MRP and group businesses
Auditors and other professional advisers
Law enforcement or regulatory agencies, or those required by law or regulations
Occasionally, we may receive requests from third parties with authority to obtain disclosure of personal data, such as to check that we are complying with applicable law and regulation, to investigate an alleged crime, or to establish, exercise, or defend legal rights. We will only fulfill requests for personal data where we are permitted to do so in accordance with applicable law or regulation.
Data may be transferred to — and stored at — a destination outside the European Economic Area (EEA), under data transfer agreements, corporate binding rules, or otherwise provided by GDPR. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. We will take all reasonable steps to ensure that data is treated securely, in accordance with this privacy statement.
Individuals have certain rights over their personal data, and data controllers are responsible for fulfilling these rights as follows:
If you wish to exercise any of these rights, please send an email to [email protected]
If you have any concerns about our use of personal data, please send an email with the details of your concerns to [email protected], or write the Data Controller at 131 Clarendon St., 3rd Floor, Boston, MA 02116.
This site is not intended for use by children under the age of 13. MRP does not knowingly collect personal information from children under the age of 13. If we learn that we have collected personal information from a child under the age of 13, we will delete that data from our systems.
MRP websites may contain links to other sites for your convenience and information. If you access those links, you will leave the MRP website. MRP does not control those sites or their privacy practices, which may differ from MRP’s practices. MRP is not responsible for the privacy practices or the content of other websites outside the MRP of companies. The personal information you choose to provide or that is collected by these third parties is not covered by this Privacy Statement. We encourage you to review the privacy policy of any company before submitting your personal information.
MRP may make message boards, news groups, and/or public forums available to users on its websites. Any information that you disclose in these areas becomes public information that may be accessed by third parties; therefore, you should use caution before deciding to disclose any personal information in these forums.
If you have any questions about this Privacy Statement or if you wish to inspect the information we hold about you, please visit:
info.motionrecruitment.com/privacy/contact
If we change our Privacy Statement, we will post the revised Privacy Statement here, with an updated revision date. If we make significant changes to our Privacy Statement, we may also notify you by other means, such as sending an email or posting a notice on our homepage. We will update the “Effective Date” at the top of this page to indicate the date from which any changes take effect. Your continued use of any MRP website or MRP service will mean your acceptance of the revised Privacy Statement.
