Trade Show Planner/Events Specialist

Do you enjoy travel? We have a permanent opportunity in Birmingham, AL that conceptualizes event themes, prepares and manages event project plans and timelines for medium to large size events. Responsibilities include venue selection, agenda, event logistics, catering, staffing/booth schedule, and securing entertainment. This role delivers phenomenal events that build business relationships, generate excitement around the organization, and ensures the company brand is properly represented. 

Required Skills & Experience

• Bachelor's Degree with 3-5 years of relevant experience
• Prior Trade Show experience is a plus
• Strong time/project management skills
• Ability to see a project through from conception to delivery
• Advanced Excel skills
• Strong analytical problem-solving skills
• Excellent verbal and written communication required
• Must be able to multi-task and work well under pressure
• Meticulous attention to detail with a strong work ethic
• Must be willing to travel 25% - 40%
• Food and beverage industry experience

What You Will Be Doing

Daily Responsibilities

• Manages events calendar.
• Plans the scope of the events (e.g., time, location, program, attendees, cost) for the organization.
• Solicits bids from lodging, transportation, and event support services when they are not provided by the event host or sponsors (e.g., photographers) as needed.
• Ensures contracts are accurate and approved by legal/management.
• Plans food and beverage service/entertainment.
• Coordinates with the Creative Team for signage, invitations, and marketing collateral.
• Works closely with Exhibit Management to ensure all aspects of production meet expectations.
• Collaborates with attendees and specific Project Manager throughout the entire process.
• Reviews event billings and approves payments.