Senior Administrative Assistant

We are seeking a Senior Administrative Assistant to support the offices in our East End of Long Island Market for a contract role. This position will provide receptionist duties and general administrative support to the Senior Managing Director and Agents. This position will require you to work at our Westhampton Beach office on Sunday/Monday and Southampton on Thursday/Friday for 4 days a week with possibility of working 5 days a week (contingent on persons location).

Contract Duration: 3 Months

Required Skills & Experience

• Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
• 1+ years of experience in a customer centric business environment with administrative duties.
• Proficiency in Microsoft Office Suite.
• Excellent interpersonal skills both verbal and written.
• Diligent with excellent organization skills.
• Ability to interact with both internal and external customers at all levels.
• Professional demeanor and ability to defuse difficult situations in a calm manner.
• Ability to prioritize and be flexible with changing business needs in a high-paced team environment.
• Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).

What You Will Be Doing

• Answer calls, screen calls, take accurate messages, and connect appropriate calls to agents.
• Greet Agents, staff and visitors, ensuring protocols are followed for logging in and out of the office.
• Refer all business requests to ABC
• Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment.
• Prepare and type UPS mailing labels, and other documentation as needed. Utilize check detail sheet when sending commission checks to EE Finance.
• Be proficient in all Corcorans proprietary systems to assist Agents who have questions or require assistance using those systems. These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation.
• Basic operational understanding of office printers and copiers, changing toners as needed.
• Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party.
• Process outgoing USPS mail and UPS
• Coordinate with the Facility team on repairs as needed
• Provide general admin duties; such as, typing, filing, copying, faxing, mailings, etc.
• Maintain, and restock inventory of office supplies, beverages and kitchen supplies.
• Assist with special projects as needed.

You will receive the following benefits:

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k) including match with pre and post-tax options
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.