Office Administrator

Job Description:

• Manage day-to-day activities of the Denver office. Seek out assistance requests from other departments. Manage office reception, mail, messenger services, FedEx, internal mail, any planned internal moves and furniture delivery and ordering.
• Receives visitors while maintaining the upmost security of the suite, also provides refreshments and notifies the appropriate parties of all incoming visitors.
• Function as Administrative Assistant to the COO.
• Maintain the inventory of office supplies and non-IT office equipment, furniture, plants, artwork and other assets.
• Provides administrative support for all staff, including:
  • Coordinate weekly lunches for the Denver staff and on-site and off-site social events
  • Communicate/Distribute incoming correspondence
  • Arrange for outgoing correspondence or packages
  • Arrange meeting and conference calls as requested
  • Assist with mass mailings
  • Organize files; email filing as needed
  • Handle various administrative requests
  • Receiving and prioritizing mail and shipments
• Supplying and conducting inventory of kitchen and work rooms
• Ensures the proper ordering and maintenance of all office supplies and groceries
• Maintains the order and appearance of the Denver office
• Maintains the order of the kitchen and work rooms
• Maintains the recycling program
• Maintains office equipment and contacts vendors for necessary repairs
• Help coordinate building improvements, repairs, maintenance, parking assignments and office moves for the Denver location. Help to manage off-site and on-site storage as needed. Obtain janitorial and other office maintenance services as requested.
• Receives, logs-in and distributes invoices and mail to the appropriate departments.
• Logs incoming checks, make copies for accounting and complete electronic deposits.
• Manage and perform special projects as requested by other departments.

Experience:

• 5+ years of relevant prior work experience in a professional office environment in administrative capacity, possessing a professional and positive attitude.
• Detailed knowledge of administration practices for an office environment.
• Strong proficiency in Microsoft Office business applications, especially Excel, Word and Outlook.
• Well-developed interpersonal and communication skills.
• Detail oriented with ability to work well independently and ability to organize and manage multiple priorities.
• Professional maturity, discretion, and cooperation in dealing with people at all levels inside and outside the Company.

You will receive the following benefits:

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k) including match with pre and post-tax options
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer, including Veterans/Disability/Women. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.