Administrative Assistant

Our client is looking for full-time Administrative Assistant. This role will be onsite in New York, NY

Contract Duration: 6-Months

Required Skills & Experience

• Minimum of five years corporate administrative experience in roles that interfaced with senior management as well as external clients
• Strong interpersonal, communication and organizational skills; excellent phone manner
• Ability to handle multiple tasks with a high degree of accuracy and meet deadlines in a fast paced environment; strong time management
• Self-starter with the ability to work independently and with minimal guidance, escalating issues as appropriate
• Detail oriented
• Ability to work well as part of a collaborative team and assume additional responsibilities as required
• Strong MS Word, Excel and Outlook skills
• College degree preferred. Must have 5+ years working as an assistant or equivalent role in a corporate environment.

Desired Skills & Experience

• Experience in Concur a plus

What You Will Be Doing
Daily Responsibilities

• Managing two Managing Directors' busy schedules, which includes interacting with senior management, business partners, and their assistants.
• Calendar management and administration for senior leaders, including the complex coordination of meetings and video conferences with multiple participants across global time zones
• Organize and handle logistics for internal/external meetings, board meetings/dinners; securing conference rooms, booking travel, placing catering orders, and/or registering guests
• Provide support in the organization of and preparation for client and prospective client meetings
• Ability to demonstrate flexibility and problem-solving skills to adjust and prioritize schedules based on last minute changes
• Anticipate necessary background material ensuring team members have everything they need in advance of their meetings, including a detailed travel itinerary, air, hotel, cars, presentation books, verified meeting addresses, contact information, etc.
• Arrange and oversee domestic and international travel (flights, hotels, cars, visas if required) using Concur
• Process and track expense reports using Concur
• Represent the team by greeting visitors and guests and answering multiple phone lines
• Provide back-up coverage for another team member, if/as needed
• Perform ad hoc projects as needed

You will receive the following benefits:

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k) including match with pre and post-tax options
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.