Administrative Assistant
New York, NY
Hybrid
Contract
$46.2/hr - $48/hr
Our client is looking for full-time Administrative Assistant. This role will be onsite in New York, NY
Contract Duration: 6-Months
Required Skills & Experience
Desired Skills & Experience
What You Will Be Doing
Daily Responsibilities
Contract Duration: 6-Months
Required Skills & Experience
- Minimum of five years corporate administrative experience in roles that interfaced with senior management as well as external clients
- Strong interpersonal, communication and organizational skills; excellent phone manner
- Ability to handle multiple tasks with a high degree of accuracy and meet deadlines in a fast paced environment; strong time management
- Self-starter with the ability to work independently and with minimal guidance, escalating issues as appropriate
- Detail oriented
- Ability to work well as part of a collaborative team and assume additional responsibilities as required
- Strong MS Word, Excel and Outlook skills
- College degree preferred. Must have 5+ years working as an assistant or equivalent role in a corporate environment.
Desired Skills & Experience
- Experience in Concur a plus
What You Will Be Doing
Daily Responsibilities
- Managing two Managing Directors' busy schedules, which includes interacting with senior management, business partners, and their assistants.
- Calendar management and administration for senior leaders, including the complex coordination of meetings and video conferences with multiple participants across global time zones
- Organize and handle logistics for internal/external meetings, board meetings/dinners; securing conference rooms, booking travel, placing catering orders, and/or registering guests
- Provide support in the organization of and preparation for client and prospective client meetings
- Ability to demonstrate flexibility and problem-solving skills to adjust and prioritize schedules based on last minute changes
- Anticipate necessary background material ensuring team members have everything they need in advance of their meetings, including a detailed travel itinerary, air, hotel, cars, presentation books, verified meeting addresses, contact information, etc.
- Arrange and oversee domestic and international travel (flights, hotels, cars, visas if required) using Concur
- Process and track expense reports using Concur
- Represent the team by greeting visitors and guests and answering multiple phone lines
- Provide back-up coverage for another team member, if/as needed
- Perform ad hoc projects as needed
You will receive the following benefits:
- Medical Insurance - Four medical plans to choose from for you and your family
- Dental & Orthodontia Benefits
- Vision Benefits
- Health Savings Account (HSA)
- Health and Dependent Care Flexible Spending Accounts
- Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
- Hospital Indemnity Insurance
- 401(k) including match with pre and post-tax options
- Paid Sick Time Leave
- Legal and Identity Protection Plans
- Pre-tax Commuter Benefit
- 529 College Saver Plan
Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.