Business Administrator, Sr. Analyst
Chicago, IL
Hybrid
Contract
$26.66/hr - $36.76/hr
Qualifications:
Position Title - Business Administrator, Sr. Analyst
REMOTE - this position is a 100% remote position. We may need the person to come into the office once a month, but other than that they would work from home.
Job Summary:
• Under general direction, this position is responsible for the accurate and timely preparation,
submission, and review of accounting transactions and data for the University-wide benefits
accounts and programs.
• The position will conduct various audits/analysis on benefits accounts, ledgers and systems, and
coordinate with outside vendors to ensure all financial transitions are complete, accurate and meet
time schedules.
• Manages the daily operation of the Benefits team. Serving as the office lead in the areas of financial,
events, projects, and support services management.
Job Profile:
Business Administrator, Sr. Analyst - AMBUSP2E – report to Executive Director of Health, Welfare &
Retirement
Preferred Qualifications
Education
• Bachelor’s degree in business, finance, human resources or a related field preferred.
Experience
• Three to five years of experience in an administrative services function required.
• Two years of benefits administration and HR operations experience preferred.
Preferred Competencies
• Excellent organization skills with attention to detail and accuracy required.
• Listens effectively, share ideas and information openly and facilitates relationship building required.
• Possess initiative, good judgment and the ability to problem solve required. Ability to interact
effectively with all levels of and affiliated organizations required.
• Ability to exercise discretion and maintain confidentiality required.
• Is customer focused/service oriented required.
• Ability to work in a high call and email volume environment.
• Excellent verbal, written, communication, and presentation skills.
• Excellent customer service and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.
• Knowledge of Microsoft Office especially Excel required.
• Ability to maintain broad-based knowledge of all benefits plans offered by the University.
• Ability to communicate information that may not be well received.
• Able to research, analyze and present data and recommendations in an organized and logical
manner.
Responsibilities:
Responsibilities
• Administer the University's benefits accounts and subaccounts.
• Process benefits accounting transactions, as well as invoices related to staff recognition and other
HR vendors.
• Review ledgers for benefits accounts to ensure that all accounting transactions have been posted in
an accurate and timely fashion.
• Complete monthly self-billed process for all University health and welfare programs, including but
not limited to, HMO health plans, Vision, Dental, Life, Disability, and Personal Accidental. This
process includes running a reconciliation application program, auditing current enrollment
transactions, and preparing adjusted invoices.
• Conduct reviews of the various benefits plans as required ensuring the accuracy of the enrollments
and the correct billing. Identify enrollment and billing discrepancies and research to resolve those
problems identified by the audit.
• Prepare, record, and process accounts payable and cash receipts.
• Process weekly claims funding for University's self-funded benefits plans.
• Post journal entries in University's accounting system
• Compile and audit a variety of reports to reconcile financial discrepancies.
• Oversee the account reconciliation process for HMO health plans, COBRA, Retiree Medical, Personal
Accident, Group life, Spouse Life, Dependent life and LTD.
• Maintain and monitor employee benefits data in different accounting systems to ensure accuracy
and completeness and assist in the year-end closing process for benefits accounts.
• Provide other personnel, as well as clients and vendors with information on billing, invoice, and
accounting policies and procedures.
• Compile and audit a variety of reports to resolve the discrepancies.
• Maintain and monitor employee benefits data in different accounting systems to ensure accuracy
and completeness and assist in the year-end closing process for benefits accounts.
• Collects and depositing checks that are received from the benefits vendors including pharmacy
rebate checks, Cobra/bill pay premiums checks, and refund checks.
• Manages the calendar of the Executive Director of Health, Welfare & Retirement
• Assists in managing the calendars of the Manager, Health & Welfare and Manager, Retirement Plans
• Coordinates availability and meeting invitations for the Defined Contribution Committee, Benefits
Committee, and Wellness Committee Meetings
• Processes GEMS card transactions and reimbursements for HR and Benefits team leadership
• Maintains the agenda for the Benefits Specialist meeting and takes notes.
• Takes notes for the Defined Contribution Committee, Benefits Committee, and Wellness Committee
Meetings.
• Responsible for contacting benefits vendors to set up new employee access and removing
terminated employee access to the vendor systems
• Responsible for ordering office supplies
• Collect and distribute mail for the benefits and other HR teams.
• Maintain benefits information on the Intranet and external website.
• Supports and helps manage events and special projects of the HR and benefits offices including the
annual benefits fair.
• Oversees and maintains the HR and benefits office teams’ physical office space, ordering equipment
repairs and upgrades.
• Coordinates logistics of major events and may assist in the planning of events.
• Acts as a back up on the benefits line phones when needed.
• Performs other duties as assigned.
Position Title - Business Administrator, Sr. Analyst
REMOTE - this position is a 100% remote position. We may need the person to come into the office once a month, but other than that they would work from home.
Job Summary:
• Under general direction, this position is responsible for the accurate and timely preparation,
submission, and review of accounting transactions and data for the University-wide benefits
accounts and programs.
• The position will conduct various audits/analysis on benefits accounts, ledgers and systems, and
coordinate with outside vendors to ensure all financial transitions are complete, accurate and meet
time schedules.
• Manages the daily operation of the Benefits team. Serving as the office lead in the areas of financial,
events, projects, and support services management.
Job Profile:
Business Administrator, Sr. Analyst - AMBUSP2E – report to Executive Director of Health, Welfare &
Retirement
Preferred Qualifications
Education
• Bachelor’s degree in business, finance, human resources or a related field preferred.
Experience
• Three to five years of experience in an administrative services function required.
• Two years of benefits administration and HR operations experience preferred.
Preferred Competencies
• Excellent organization skills with attention to detail and accuracy required.
• Listens effectively, share ideas and information openly and facilitates relationship building required.
• Possess initiative, good judgment and the ability to problem solve required. Ability to interact
effectively with all levels of and affiliated organizations required.
• Ability to exercise discretion and maintain confidentiality required.
• Is customer focused/service oriented required.
• Ability to work in a high call and email volume environment.
• Excellent verbal, written, communication, and presentation skills.
• Excellent customer service and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.
• Knowledge of Microsoft Office especially Excel required.
• Ability to maintain broad-based knowledge of all benefits plans offered by the University.
• Ability to communicate information that may not be well received.
• Able to research, analyze and present data and recommendations in an organized and logical
manner.
Responsibilities:
Responsibilities
• Administer the University's benefits accounts and subaccounts.
• Process benefits accounting transactions, as well as invoices related to staff recognition and other
HR vendors.
• Review ledgers for benefits accounts to ensure that all accounting transactions have been posted in
an accurate and timely fashion.
• Complete monthly self-billed process for all University health and welfare programs, including but
not limited to, HMO health plans, Vision, Dental, Life, Disability, and Personal Accidental. This
process includes running a reconciliation application program, auditing current enrollment
transactions, and preparing adjusted invoices.
• Conduct reviews of the various benefits plans as required ensuring the accuracy of the enrollments
and the correct billing. Identify enrollment and billing discrepancies and research to resolve those
problems identified by the audit.
• Prepare, record, and process accounts payable and cash receipts.
• Process weekly claims funding for University's self-funded benefits plans.
• Post journal entries in University's accounting system
• Compile and audit a variety of reports to reconcile financial discrepancies.
• Oversee the account reconciliation process for HMO health plans, COBRA, Retiree Medical, Personal
Accident, Group life, Spouse Life, Dependent life and LTD.
• Maintain and monitor employee benefits data in different accounting systems to ensure accuracy
and completeness and assist in the year-end closing process for benefits accounts.
• Provide other personnel, as well as clients and vendors with information on billing, invoice, and
accounting policies and procedures.
• Compile and audit a variety of reports to resolve the discrepancies.
• Maintain and monitor employee benefits data in different accounting systems to ensure accuracy
and completeness and assist in the year-end closing process for benefits accounts.
• Collects and depositing checks that are received from the benefits vendors including pharmacy
rebate checks, Cobra/bill pay premiums checks, and refund checks.
• Manages the calendar of the Executive Director of Health, Welfare & Retirement
• Assists in managing the calendars of the Manager, Health & Welfare and Manager, Retirement Plans
• Coordinates availability and meeting invitations for the Defined Contribution Committee, Benefits
Committee, and Wellness Committee Meetings
• Processes GEMS card transactions and reimbursements for HR and Benefits team leadership
• Maintains the agenda for the Benefits Specialist meeting and takes notes.
• Takes notes for the Defined Contribution Committee, Benefits Committee, and Wellness Committee
Meetings.
• Responsible for contacting benefits vendors to set up new employee access and removing
terminated employee access to the vendor systems
• Responsible for ordering office supplies
• Collect and distribute mail for the benefits and other HR teams.
• Maintain benefits information on the Intranet and external website.
• Supports and helps manage events and special projects of the HR and benefits offices including the
annual benefits fair.
• Oversees and maintains the HR and benefits office teams’ physical office space, ordering equipment
repairs and upgrades.
• Coordinates logistics of major events and may assist in the planning of events.
• Acts as a back up on the benefits line phones when needed.
• Performs other duties as assigned.
You will receive the following benefits:
- Medical Insurance - Four medical plans to choose from for you and your family
- Dental & Orthodontia Benefits
- Vision Benefits
- Health Savings Account (HSA)
- Health and Dependent Care Flexible Spending Accounts
- Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
- Hospital Indemnity Insurance
- 401(k) including match with pre and post-tax options
- Paid Sick Time Leave
- Legal and Identity Protection Plans
- Pre-tax Commuter Benefit
- 529 College Saver Plan
Motion Recruitment Partners (MRP) is an Equal Opportunity Employer, including Veterans/Disability/Women. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.