Administrative Assistant

Our client, the leader in the SaaS Identity space has an outstanding contract Administrative Assistant opportunity to join their dynamic team. This is a fully remote role.

We are seeking a detail-oriented and highly organized Administrative Assistant to support our Security team for a short-term contract. The ideal candidate will have strong administrative and communication skills, be proficient in Google Suite, and thrive in a fast-paced environment. This position is perfect for someone looking to gain experience in a dynamic remote work setting while providing essential support to our executives and team operations.

Contract Duration: 6-Months

Required Skills & Experience

• Minimum 3+ years of professional experience; ideally supporting 4 or more executives
• Ability to interact in a professional manner with customers, prospects and internal team
• Experience with web-based scheduling and collaboration tools; GSuite, Coupa, Navan, Zoom, and Workday
• Experience with arrangement of schedules and logistics, at times, across multiple time zones
• Outstanding time management skills and attention to detail
• Ability to quickly learn new tools and technologies; interest and experience in using technology to improve work efficiency
• Expectation of complete confidentiality on all business matters
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Excellent verbal and written communication skills
• Ability to remain energetic and positive in a fast-paced environment
• Excellent common sense and ability to make solid judgment calls autonomously
• Ability to be proactive and anticipate next steps
• Get along well with a variety of personalities, team player attitude
• Ability to prioritize multiple task
• Ideal candidate qualities: Supporting the C-suite, self-sufficient, able to work independently, and hit the ground running without a lot of training. Background in security, trust and safety, risk management, or similar

Desired Skills & Experience

• Experience with project management tools (e.g., Trello, Jira, Asana) is a plus, but not required.
• Familiarity with basic cybersecurity terminology and concepts is a plus.

What You Will Be Doing
Daily Responsibilities

• Calendar management - coordinate all meetings both internal and external, being proactive about conflicts and understanding priorities. This role will involve heavy calendar management.
• Manage the daily schedule of the executives; coordinate domestic and international travel, process expense reports and assist with management of budget needs
• Field incoming requests; exercise strong judgment and discretion with highly confidential information.
• Help schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite).
• Maintain trusting relationships with customers, prospects, team and contacts
• Provide backup support for other Admins in the department
• Provide general administrative support by scheduling appointments or making dining reservations
• Maintain and organize digital files ensuring accuracy and easy retrieval of documents.
• Assist with preparing and editing documents, presentations, and reports.
• Assist in the coordination of meetings, conferences, and other events, including logistics and communications.
• Perform data entry and maintain accurate records in spreadsheets or databases.
• Support the team with basic research and other special projects as required.
• Assist with other administrative tasks as assigned by management and Executive Assistant, Security

You will receive the following benefits:

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k) including match with pre and post-tax options
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer, including Veterans/Disability/Women. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.