Billing Coordinator

Our Client is seeking an experienced Billing Coordinator to join our finance team. The Billing Coordinator will be responsible for managing the firm’s client billing process from start to finish, ensuring timely and accurate invoicing, and assisting with billing inquiries. The ideal candidate will have 3-5 years of experience in a legal or professional services environment, a strong attention to detail, and the ability to work efficiently under deadlines.

Key Responsibilities:

• Prepare and issue invoices: Coordinate with attorneys and paralegals to generate and distribute accurate client bills, including time and expense entries.
• Review and edit pre-bills: Ensure compliance with client billing guidelines, review pre-bills for accuracy, and make necessary adjustments.
• Client inquiries and follow-up: Respond to client billing inquiries and resolve any billing discrepancies in a timely and professional manner.
• Monitor accounts receivable: Track outstanding invoices, follow up on past due accounts, and assist with collection efforts.
• Maintain billing records: Keep organized and updated records of all billing activities and related documentation.
• Time entry support: Ensure that attorneys and staff are submitting time entries accurately and within the designated time frames.
• Assist with e-billing systems: Manage e-billing portals, submit invoices, and troubleshoot any submission issues.
• Reporting: Generate billing and financial reports for management as needed.
• Special projects: Assist the finance department with ad hoc projects, process improvements, and other duties as assigned.

Qualifications:

• Experience: 3-5 years of billing experience, preferably in a law firm or professional services environment.
• Education: Bachelor's degree in accounting, finance, business administration, or related field (preferred).
• Skills:
  • Proficiency in legal billing software (e.g., Elite, Aderant, or similar) and e-billing platforms.
  • Strong understanding of billing and collections processes.
  • Excellent organizational and time management skills.
  • High attention to detail and accuracy.
  • Strong interpersonal and communication skills, with the ability to work with attorneys, clients, and vendors.
  • Ability to handle confidential information with discretion.
  • Proficiency in Microsoft Office Suite, particularly Excel.

Additional Requirements:

• Familiarity with billing procedures for corporate clients, insurance companies, or other complex billing arrangements is a plus.
• Ability to work independently and in a team environment.
• Strong problem-solving skills and ability to adapt to changing priorities.

Job Type: Full-time
Salary Range: Competitive
Benefits: Health insurance, 401(k), paid time off, and other firm-specific benefits.