Event Managment Specialist/ Remote / PST
Los Angeles, California
Remote Local
Full Time
$80k - $95k
A P&C leader is looking for a highly organized and detail-oriented Event Marketing Specialist to support the content planning and execution of breakout sessions at our annual user conference, Connections. This role will provide administrative and operational support to the event marketing team while ensuring smooth coordination of content, speakers, and logistics.
As an Event Marketing Specialist, you will assist in speaker communications, schedule tracking, content organization, and process management. This role is ideal for someone who is proactive, process-driven, and eager to gain hands-on experience in event marketing within a fast-paced, collaborative environment.
Required Skills & Experience
The Offer
Applicants must be currently authorized to work in the US on a full-time basis now and in the future.
As an Event Marketing Specialist, you will assist in speaker communications, schedule tracking, content organization, and process management. This role is ideal for someone who is proactive, process-driven, and eager to gain hands-on experience in event marketing within a fast-paced, collaborative environment.
Required Skills & Experience
- 1-3 years of experience in marketing, events, project coordination, or administrative support.
- Strong organizational and time management skills with the ability to juggle multiple priorities.
- Proficiency with Google Workspace (Docs, Sheets, Slides) and project management tools (Smartsheet, Monday.com, or similar).
- Strong written and verbal communication skills with attention to detail.
- Ability to work independently while collaborating effectively with cross-functional teams.
- Serve as a point of contact for speaker logistics, answering basic inquiries and escalating issues as needed.
- Assist in coordinating speaker communications, as well as collecting bios, headshots, and presentation materials and ensuring speaker registration
- Track content milestones, submissions and deadlines, ensuring all materials are received and reviewed by necessary stakeholders in a timely manner
- Maintain and update event project plans, content trackers, and calendars.
- Organize and distribute meeting notes, follow-up items, and deadlines.
- Support internal review cycles by gathering feedback and updating documents accordingly.
- Collaborate with the production team to ensure successful on-site execution of breakout sessions.
- Coordinate internal meetings between marketing, product teams, and event operations.
- Document and refine event processes to improve efficiency.
- Work with the Event Technology Manager to maintain session details and updates in event management systems, like Cvent, both pre-event and on-demand.
- Help test and troubleshoot event technology platforms as needed.
- Support post-event analysis and reporting to measure success.
The Offer
- Bonus OR Commission eligible
- Medical, Dental, and Vision Insurance
- Vacation Time
- Stock Options
Applicants must be currently authorized to work in the US on a full-time basis now and in the future.