Office Coordinator

A large well known multinational energy management company is urgently looking to hire an Office Coordinator to join their team in San Leandro, CA!

** This is a 6+ month contract to hire on W2 offering a full benefits package **

 

Required Skills & Experience

• Bachelors degree
• Possesses 3+ years of experience in an office environment
• Experience with construction billing and lien releases
• Background in collections and accounts receivable
• Familiarity with certified payroll and prevailing wage requirements
• Advanced proficiency in Microsoft Outlook, Teams, and Excel

 

What You Will Be Doing:

• This role supports daily operations, manages office tasks, and serves internal and external customers. The ideal candidate also assists with billing, lien management, collections, and various office duties
• Manage administrative tasks, including project invoicing, certified payroll, and collections
• Set up new customers and vendors
• Create and manage purchase orders
• Oversee accounts payable using the RSO system (ReadSoft)
• Prepare and maintain reports (e.g., safety, Smartsheets, support requests)
• Contribute to improving office processes to enhance efficiency
• Perform additional duties as assigned

 

 

You will receive the following benefits:

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k)
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

 

 

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.

You will receive the following benefits:

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k) including match with pre and post-tax options
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.