Executive Assistant / CTH / Onsite / Wayne, PA

Our global SaaS client seeks an Executive Assistant contractor. This is an onsite role local to Radnor, PA.

The Executive Assistant is responsible for a wide variety of administrative duties in support of the Chief Financial Officer (CFO), the Finance Executive team, and the VP, HR Corporate Functions. Duties include but are not limited to reception, arranging travel plans, managing expense reports, meeting minute-taking and distribution, scheduling appointments, providing purchasing and payroll support and drafting both internal and external correspondence. The Executive Assistant must be adept at scheduling a high volume of meetings, managing conflicting schedules, and liaising with other members of the Executive and Senior Management teams.

Contract Duration: 3-Months (CTH)

Required Skills & Experience

• At least 2-3 years of related job experience
• Excellent time management skills and the ability to prioritize work
• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency
• Experience creating high-quality presentations utilizing PowerPoint and complex reports using Excel is strongly preferred
• Strong written and verbal communication skills required
• Proven ability to work in a fast-paced, results-oriented, team environment
• Strong organization skills and the ability to prioritize multiple tasks
• Ability to take initiative, follow-through on requests until completion, and utilize a keen attention to detail
• Must be comfortable with ambiguity and be resourceful enough to find solutions on your own
• Attention to details and analytical thinking
• Problem-solving and decision making
• Proactivity and self-direction
• Must have flexibility to adjust work hours/schedule to meet business needs

Desired Skills & Experience

• Previous experience working with budgets is strongly preferred

What You Will Be Doing
Daily Responsibilities

• Manage executives calendars so that time allocation is appropriately focused on key company and departmental priorities.
• Prepare executives daily and weekly schedules including all required preparatory materials.
• Facilitate meetings and events by planning agendas, reports, and formulating follow-up minutes & action plans.
• Coordinate schedules with Executive Team and their Administrative Assistants as well as with other Leaders Administrative Assistants.
• Support executives in building profile and relationships across the company and with key external stakeholders.
• Handle confidential matters appropriately and with complete discretion.
• Additional duties include preparing and reconciling T&E expenses, processing invoices in a timely manner, managing Executive travel as business needs dictate and tracking compliance related initiatives.
• Other administrative tasks such as managing distribution lists, rosters, organizing team events, lunch meetings, preparing materials/supplies for leadership training courses.

You will receive the following benefits:

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k) including match with pre and post-tax options
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.